CONSTITUTION OF BY–LAWS
FILIPINO- AMERICAN ASSOCIATION OF COASTAL, GEORGIA
We, the Filipino residents of Coastal Georgia, both. citizens and non-citizens of the United States, with the aid of the Divine Providence, in order to establish an organization that shall encourage unity and cooperation; to observe and practice our traditions, customs, and culture; ·to promote the general welfare and to foster closer relations among ourselves, do ordain and promulgate this Constitution.
ARTICLE I – NAME AND LOCATION
Section 1. The name of the organization shall be the Filipino -American Association of Coastal, Georgia.
Section 2. Its registered office shall be the residence of the President or any other major officer of the organization.
ARTICLE ll- OBJECTVES
Section 1. The objectives of the Filipino – American Association of Coastal, Georgia shall be:
(a) The Association is organized exclusively for charitable, cultural and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue law).
(b) To promote and protect the interests of Filipinos and their families in this locality.
(c) To cultivate unity and cooperation among all Filipinos.
(d) To foster and establish better relations and sympathetic understanding
between Filipinos and Non-Filipinos.
(e) To foster and instill civic spirit and cultural pride among Filipinos.
(f) To coordinate with the city, county, state, and national officials in all
matters affecting the welfare of all Filipinos.
ARTICLE III- MEMBERSHIP
There shall be two kinds of memberships, namely Regular and Honorary.
(a) All Filipino residents of Coastal Georgia who are of Filipino extraction,
both citizens and non-citizens of the United States, and their-families are
eligible members. A member shall be at least eighteen years of age.
(b) Any individual who subscribes to the objectives of the Community, and who rendered notable and outstanding services to it may be conferred. Honorary membership shall be conferred to-anyone without a thorough investigation by the membership committee.
(c) Membership shall be opened to any individual or family interested in Philippine affairs, in promoting Filipino-American relations, and in pursuing the objectives of the Association as stated in these By-laws. The Association provides equal opportunity for membership eligibility and shall not discriminate on the basis of race, national origin, socio-economic status, education, political belief, religion, sex, or other factors.
(d) Subject to such limitations as may be provided in the by-laws, all Regular members of the Community shall enjoy the rights and privileges of voting, running for, and holding office in the Community.
(e) Only Regular members are eligible to hold office and vote at all elections and represent the organization as bona fide members.
ARTICLE IV- OFFICERS
Section 1. The officers of the Filipino -American Association of Coastal, Georgia, who shall manage its affairs, shall consist of a President, two Vice-Presidents, recording Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, auditor, Assistant Auditor, two Public Relations officers, and three Sergeants at-Arms; and, the immediate past President shall be the adviser of the organizations.
Section 2. The Legislative power of the Community shall be vested in all the elected officers of the Community, provided however that such legislative power may be transferred temporary for a particular purpose by the elected officers of the member ship in meeting assembled.
ARTICLE V – THE EXECUTIVE BOARD
Section 1. The Executive Board shall be composed of the elected officers and ·two general members appointed by the President.
Section 2. The President shall be the chairperson of the Executive Board and shall preside over all meetings of the Board. He shall approve all expenditures authorized by the Board, and shall co-sign with the Treasurer all negotiable instruments· issued by the organization.
Section 3. A majority of the regular members of the Executive Board shall constitute a quorum.
Section 4. · All actions and decisions of the Executive Board shall be voted upon and passed with a majority vote plus one.
Section 5. The corporate powers of the Filipino- American Association of Coastal, Georgia, shall be vested in the Executive Board. It shall have the general management and control of the business affairs of the Community.
ARTICLE VI- MEETINGS
Section 1. There shall be two kinds of meetings, Regular and Special;
(a) Regular meeting shal1 be held on the Sunday of every Quarter of the
calendar year at such places designated by the Executive Board.
(b) The President may call special meeting when he-deems it necessary.
(c) All memberships meeting shall-be held during the second week of November at such places directed by the Executive Board.
(d) The Recording Secretary shall issue a notice of meetings at least five days prior the meeting date; specifying the date, place, and time as-determined by the: Executive Board.
ARTICLE VII– STANDING COMMITTEES
Section 1. There shall be Five Standing Committee:
(b) Ways and Means
(c) Cultural and Educational
(d) Social Welfare
(e) Special Project
Section 2. Chairpersons of these committees and their members shall be appointed by the President from members of the Community.
Section 3. Each of these committees must make its report to the Executive Boar-d for approval and implementation.
Section 4. Ad hoc committees may be appointed by the president-as. the need arises.
The duration of this corporation shall be perpetual.
This corporation shall have no capital stock.
ARTICLE X- AMENDMENTS
Section 1. These articles may be amended only in a regular Community meeting called for that purpose upon approval of the Executive Board.
Section 2. To be adopted, such proposed amendment must receive the votes of at least two-thirds of the membership present.
Section 3. An amendment so adopted shall take effect immediately, unless otherwise there in specified.
ARTICLE 1 – DUTIES OF OFFICERS:
Section 1. It shall be the duty of the President:
(a) To preside at all regular and-special meetings. (b) To appoint all standing· and special committees.
(c) To serve as an Ex-Officio member of all committees. (d) To execute all laws, rules, and regulations.
(e) To certify all warrants for duly authorized expenditures issued by the
(f) To appoint, at his discretion, his personal advisor.
(g) To co-sign with the Treasurer all checks drawn against the bank account of the organization.
Section 2. It shall be the duty of the First Vice- President:
(a) To occupy the office and execute the duties of the President in the latter’s absence or incapacity.
(b) To assist the President in the performances of his duties whenever requested. (c) To act as organizer of the community affairs.
(d) To be responsible for receiving and processing applications for membership and their presentation to the Executive Board.
Section 3. It shall be the duty of the Second Vice- President:
(a) To occupy the office of the First Vice -President and exercise the duties in the latter’s absence or incapacity.
(b) To occupy the office of the President and exercise those duties in the absence of both the president and the First Vice – President.
(c) To perform such duties as shall be assigned to him/her by the President.
(d) To assist the First Vice- President in the performance of those duties
Section 4. It shall be the duty of the Recording Secretary:
(a) To keep a true and accurate record of all the minutes of the meetings of the Community and maintain attendance records.
(b) To be the custodian of all books, papers, seal, official documents, and all other records of the Community except the books of the Treasurer.
(c) To issue all notices of regularly scheduled and special community meetings.
(d) To issue a quarterly report and an annual report at the end of the calendar year regarding attendance and activities.
Section 5. It shall be the duty of the Corresponding Secretary:
(a) To take care of all administrative correspondence.
(b) To occupy the office and exercise those duties of the Recording Secretary in latter’s absence or incapacity.
(c) To be responsible for maintaining an information bulletin as directed by the Executive Board.
Section 6. It shall be the duty of the Treasurer:
(a) To keep accounts of all money of the Community.
(b) To deposit all money and valuables in the name and credit of the Community in such bank or banks as the Executive Board designate.
(c) To disburse funds only upon the authorization of the Executive Board, upon approval of the President and First Vice- President, and concurred by the Executive Board at the executive meeting.
(d) To co-sign with the President or First Vice – President all checks drawn
against the bank account of the Community.
(e) To make a quarterly financial report to the Executive Board.
(f) To hold for emergency expenses incident to the performance of official duties, not to exceed $100.00 of the Community Fund.
(g) To prepare all necessary tax forms, licenses, and fees.
Section 7. It shall be the duty of the Auditor:
(a) To examine and audit the books of the Treasurer and make a quarterly report of his findings to the Executive Board.
(b) To make a general audit of the books of the Treasurer at the end of the fiscal year and make a final report of his findings available to all members upon request.
Section 8:-It shall be the duty of the Sergeant-at-Arms:
(a): To preserve peace and order of all Community meetings and all Community sponsored-activities.
(b) To assist in the recording of attendance of all Community meetings.
Section 9. It shall be the duty of the Public Relations Officer:
(a) To disseminate information about the Community activities and programs to membership in general and the public when applicable.
(b) To take care of the publicity releases of the organization, designed to
cultivate good relations with the public on behalf of the organizations.
ARTICLE II- ELECTION RULES/REGULATIONS
Section 1. All members of the Filipino – American Association of Coastal, Georgia who are at least eighteen years of age and have paid their annual membership dues shall be qualified to vote.
Section 2. There shall be a Committee on Election to be appointed by the President and composed of a chairperson and two members.
Section 3. Candidates for all offices shall be at least eighteen years of age, and have been good standing members of the Community of at least one year.
Section 4. All initial nominations shall be made from the floor in the meeting called for that purpose on the month of November of each even-numbered year. Each candidate must be a paid registered member of the Community. No additional candidate fee will be required. Nominations will be continually accepted until the second Sunday of December at which time all nominations will be closed.
Section 5. Elections shall be conducted by secret ballot in a general meeting called for such purpose on the 31″ of March of each odd-numbered year.
Section 6. Tabulation-of votes-shall take place immediately after voting. Plurality vote shall determine the winning candidate. In the event of a tie, the newly elected officers will determine the winner at the next Community meeting. However, each Committee chairperson will be appointed by the newly elected President.
Section 7. Installation of the newly elected shall be held as soon as practically possible.
Section 8. A vacancy in any office shall be filled for the unexpired term by vote of the Executive Board.
Section 9. Automatic dismissal of an officer will be due to documented three consecutive unexcused absences, four cumulative unexcused absences from all meetings in a year, or derogatory remarks against the organization.
Section 10. The term of office of all officers shall be two years, if for any reason, election is not feasible, a hold – over term is allowed.
Section 11. No person shall serve as President for more than 6 consecutive years. The period of such time shall be counted from the date he was installed as President elect.
ARTICLE III– SOURCES OF REVENUE
Section 1. Revenue of the Filipino- American Association of Coastal, Georgia, may come from membership dues, voluntary contributions, donations, benefit under takings, and fees and proceeds from any Community activities.
Section 2. Membership dues for each person shall be $25.00 annually Husband and Wife shall be considered one member and Single member without children shall be $15.00 annually.
ARTICLE IV– GENERAL PROVISIONS
In case of doubt, silence, or insufficiency of any provision in these By- Laws, the Robert’s Rules of Order and the substantive laws of the State of Georgia shall be referred to, consulted, and appropriately adopted.
ARTICLE V- AMENDMENTS
Section 1. These articles may be amended only in a regular Community meeting called for the purpose upon approval of the Executive Board.
Section 2. To be adopted, such proposed amendment must receive the votes of at least two Thirds of the members present.
Section 3. An amendment so adopted shall take effect immediately, unless otherwise therein specified.
Article VI. LIMITATIONS AND DISSOLUTION
Section 1. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the Association set forth above. No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these By-laws, the Association shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law).
Section 2. Upon dissolution of the Association, the Executive Board shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law), as the Executive Board shall determine. Any such assets not so disposed of shall be disposed of by the Court of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
These By-Laws have been adopted by the Filipino- American Association of
Coastal, Georgia in a meeting assembled this 29th day of May 2018.
(Vice President 2018-2020)